Organize your electronic documents the way YOU like to work

Trapeze Vault is an image repository management system, that lets you retrieve and index your scanned documents as electronic images . . . giving you the practical ability to work with these images in the same way that you would work with the original paper version. It is open and scalable for 1, or thousands of users. You can build and create a complete online imaging database in 10 minutes, and use it within the hour. It includes the features of the other Trapeze Suite of Solutions, as well as redaction, with additional powerful functionality not available in similar “look alike” applications.

Users can scan, index, retrieve, capture and store documents as images on their computer, and then share this electronic paper documentation across the enterprise, via local and wide area networks, as well as across the web.

Trapeze Vault DOES NOT try to replace a Document Management System, but fills the gap as a powerful entry application for companies who are considering purchasing one, or for small / med size businesses that require an affordable alternative to a high cost DMS.

Business and people benefits

Trapeze Vault can be used in any organization, large or small, that has a requirement to quickly access various document types, index and store them, and then share them with others in the organization.

• Fast and easy to implement . . . no web development is necessary – the Vault system builds everything you need in a few minutes
• Open . . . uses industry standard databases already owned by the customer
• For large or small businesses . . . who have a need to share documents with offices around the world. Especially beneficial to businesses that want to reduce labor and storage costs, and is priced to fit within normal budget spending authority
• Scalable . . . for a few users to thousands of users – and for a few hundred to millions of documents
• Simple and intuitive to use . . . you can create your complete web document image system in 20 minutes and be using it within an hour. No programming or database design skills are necessary!
• For small business . . . gives you the ability work with the same powerful functionality that is available to large organizations, at an affordable price
• For large organizations . . . an ideal intermediate solution for companies considering the purchase of a Document Management System
• Blindingly fast over the web . . . uses Trapeze’s protocol based imaging technology
• Easily understood . . . and simple to learn, staff want to use it in preference to having documents stored in paper form
• Easily integrated with other systems . . . requiring no extra software applications or high cost hardware. With a small initial implementation, departmental users can get started on the capture process and build a repository that will shortly be perceived as being valuable by the rest of the organization, and therefore much more easily grown over time

Trapeze Vault gives users the ability to work with electronic documents in the same familiar way they like to work with their paper files and storage systems.

Why choose Trapeze Vault over other systems?
 

Return on Investment Estimate

The average ROI using Trapeze Vault is between 3-12 months. For most companies the factors that affect their decision to invest in any kind of electronic paper management system are similar.

Installing a Vault System could recoup your money in 3-12 months

An Online Imaging System in literally minutes

Install in minutes, and be scanning and retrieving within an hour – including web access.

Vault consists of a number of components which can be installed individually or as a package. You purchase the base system to get up and running, and then choose the additional plug-ins according to what you need as your business requirements change.

  Base System

• Vault Builder - an application wizard that lets you create the rules, and build and personalize your database
• Vault client / desktop - this application lets you search and retrieve documents via the filing cards or text typed on the images. Once documents have been found you can write notes, stamps, handwriting, arrows etc . . . as if you were working with the actual paper. You can then save the new versions and email them as PDF’s
• Print2Vault - this utility gives you the ability to file any printable document or report e.g. Microsoft Word, Excel, PDF documents, accounting reports etc.
• Vault Capture Lite - comes standard with the system, and facilitates quick and easy batch scanning and indexing of images to your dataset. It can separate a pile of documents scanned at once by detecting a separator function sheet inserted between the documents

  Plug-ins and enhancements

• Vault Capture Pro - has additional functions which enables users to quickly and simply scan and QA batches of documents – ideally suited for departmental and production scanning use.
  • recognizes Barcodes and OCR text in zones
  • breaks pages into doucments by page count
  • recognizes additional types of function sheets
  • cleans up documents (deskew, dot removal and cropping)
  • defines documents (automated scanned document indexing)
• MFD link - gives you the ability to do batch scanning from a Multi Function Device saving having to purchase a scanner. The MFD Link rescans MFD files of documents scanned
• Document Contents Search - lets you search for a word or phrase that is typed on the scanned documents
• Legacy Systems Integrator - this interface lets other applications (e.g. finance, accounting systems etc) drive Vault to do searches
• Vault Online - you can search Vault from anywhere in the world. Send and receive large files and images 40 times faster than normal

The Trapeze Vault methodology acknowledges that the most effective way to implement change is by changing as little as possible.
Vault works in the manner that people naturally like to think.

Purchase and pricing options
Brochure PDF
White paper PDF

Case Studies	Industry Sector	Description	PDF
Trapeze Vault
AON Risk Services	Insurance Services	Stemming the paper avalanche, saving on physical space taken up by paper, and improving turn around time to clients	39.3kb
Cuthbert Stewart	Industrial Supplies	Cost of storage and retrieval of assorted client documentation	41.4kb
Upper Hutt City Council	Local Government	Effective management of drawings and images to meet the needs of a fast growing city	45.2kb
City of Laguna Beach	Local Government	Replace old proprietary document imaging system and provide a professional and cost effective exit strategy for Watermark customers	276kb
Lamb and Hayward	Funeral Services	Increase efficiency in compliance with legal requirements by gaining rapid recall of information kept on the paper records for the Registrar of Births, Deaths and Marriages	128kb
Tauranga District Council	Local Government	Getting plans online and available to a wider audience with easier searchability	132kb

	View and manipulate ANY document – even hard to manage documents and file sizes.		Access and work with images Online. FROM anywhere . . . TO anywhere.
A powerful document viewer which gives you the ability to browse, retrieve, annotate, measure, draw, index, bookmark your scanned images, and view multiple images through thumbnails without having to open each image. Comes with the Java® Edition for casual access and rapid viewing over the web.		You can web enable your document repository with the online version of Trapeze Vault, without requiring extra database or additional security . . . and combine high quality on-screen reproductions with extremely fast download speeds to deliver scanned images over the web.